The Office of Registrar of Deeds is vitally important to the ownership of real properties within Oklahoma County. All legal instruments, including plat maps, deeds, mortgages, oil and gas leases, tax liens, and military discharge papers, filed with the County by private citizens and public officials are preserved by the County Clerk. It had, as its inception, a date long prior to the Act of Statehood of Oklahoma. Complete written records are kept of all real estate transactions within the County of Oklahoma from its first Patents, as granted by the United States Government; on through the Territorial Days and until the present time. Previously, the office of Registrar of Deeds was an elective office of the County; but, by Legislative Act, the office was combined with that of County Clerk, who is now the Ex-Officio Registrar of Deeds and is charged with the duties and functions of this office, which include maintaining the following:
The office of the Oklahoma County Clerk has won national acclaim for its efficient operation through the use of the most modern equipment and methods available. The Photostat system of recording, and the use of microfilm, in its day the most efficient system available, have been enhanced with the addition of electronic document imaging as a method of preserving records. The new Electronic Document Management System developed specifically for and installed in the Registrar of Deeds and the Uniform Commercial Code areas of the County Clerk’s office was selected as one of the top three systems in the nation at the Industry Solutions Awards presentation at the Knowledge Management Expo’98 in Chicago.
Some benefits of the new system are:
Intranet and Internet capabilities are built into the system. The new EDMS allows the County Assessor and the County Treasurer to interface with the County Clerk database via the County Intranet.
The branch office in Edmond, Oklahoma located at 28 East Main Street can accept documents. These documents are sent via a courier to the main office to be recorded on the following day.
Title 19, O. S. § 682 – Deposits to Treasurer
Title 19, O. S. § 292 – Payment of Fees
Title 19, O. S. § 225 – Consolidating Register of Deeds
Title 19, O. S. § 266 – State Agencies
Title 16 O.S. § 28,
Title 19 O.S. § 291 through 298
Title 28 O.S. § 32
Title 19 O. S. § 287 and 291