Accounts Receivables is where the public comes to pick up checks written by the county. On a monthly basis we distribute approximately 1,800 payroll checks to employees, 213 checks to retirees, and a large number of vendor checks. At the end of the year Accounts Receivables distributes W-2 information to employees and 1099 forms to vendors.

The County Clerk is the service agent for the county, so all tort claims and litigation filed against the county is served on the county through Accounts Receivables.

We collect the fees from the County Clerk filing offices on a daily basis, reconcile the amounts and then file the daily deposit with the Treasurer’s Office. Likewise, any refunds needing to be made are written at Accounts Receivables.

Accounts Receivables prepares the monthly report of fees collected within the County Clerk’s Office and balances the Clerk’s Cash Book on a monthly basis.

Official Tax Deed applications and lien assignments are filed at Accounts Receivables. The tax deed process generally takes three years to complete.

Local government entities and boards in order to comply with the Open Meetings Act are required to file notices of their regularly scheduled meetings annually, and then any special meetings throughout the year. They also are required to file their list of fees for providing information under the Open Records Act.

Other miscellaneous documents are filed at Accounts Receivables, to include:

• Non-coal mining applications for public review
• County election results
• Sheriff deputy commissions